Job Title: Staff Accountant
Department: Finance
Lead Supervisor: Reports to Director of Finance
Classification: Nonexempt
JOB SUMMARY:
The Staff Accountant is responsible for maintaining accurate financial records and performing general accounting duties. This position supports accounts payable and receivable, payroll processing, financial reporting, and grant management. The role requires strong analytical skills, attention to detail, and a commitment to accuracy. The Staff Accountant will collaborate with internal teams to ensure financial compliance and efficiency.
The Staff Accountant will assume all other duties as assigned that contribute to the mission, vision, and values of AAFS.
ESSENTIAL DUTIES & RESPONSIBILITIES:
General Accounting & Financial Reporting:
- Manage transactions related to accounts payable, accounts receivable, payroll, and grant-specific financial requirements.
- Reconcile bank and credit card accounts.
- Prepare and process incoming payments via check, credit card, and electronic payments.
- Receive, process, and reconcile statements for customers and vendors.
- Generate and review monthly financial reports with direction from Finance leadership.
- Prepare and make bank deposits, including remote scanning.
- Ensure compliance with internal accounting procedures and financial regulations.
- Maintain accurate records, including ledgers, journals, receipts, and invoices.
- Assist in preparation for annual audits and financial reviews, ensuring compliance with regulatory and reporting requirements.
Grants Management:
- Coordinate with Accounting and Accounts Payable to gather required documentation for timely invoicing.
- Prepare monthly grant expenditure vouchers and maintain grant budget reconciliations for month-end close.
- Assist in preparing fiscal year funder budgets in collaboration with Program and Development Leads.
Payroll Administration:
- Assist in processing payroll and ensuring accuracy of payroll records.
- Review staff timesheets and ensure paid time off (PTO) is accurately recorded.
- Update HRIS software as directed for new hires, terminations, and employee changes.
OTHER DUTIES & RESPONSIBILITIES:
- Attend required internal meetings, training sessions, and organizational events.
- Perform other duties as assigned.
EDUCATION AND EXPERIENCE:
Minimum Education:
- Associate or bachelor’s degree in accounting, finance, or a related field preferred.
Minimum Experience:
- One to three years of general accounting experience.
- One to three years of experience in payroll, accounts receivable, and accounts payable.
- Experience in nonprofit accounting is a plus.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Strong understanding of GAAP accounting principles.
- Familiarity with nonprofit accounting practices.
- Proficiency in QuickBooks and Microsoft Office applications, specifically Excel and Outlook.
- Strong attention to detail and accuracy in financial data entry.
- Excellent written and verbal communication skills.
- Strong analytical, math, and research skills.
- Ability to handle sensitive financial information with confidentiality.
- Proficiency in 10-key typing and data entry.
- Ability to meet deadlines and manage multiple tasks effectively.
- Bilingual in Arabic is a plus.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
- Requires prolonged sitting and use of a computer.
- Dexterity to perform computerized functions.